PF Return Filing

Form 2

This is to file for the purpose of nomination and declaration of EPF and Employees Family Pension under the flagship scheme. This must be filed when the employee joins the institution. Along with Form 5 this should be submitted.

Form 2 have two distinctive part:

A Part

In the event of the employee’s death, the EPF balance should have a nominee. For this purpose, Form 2 – A Part deals with the nomination of recipient. It should carry the following details:

1. Name
2. Address
3. Relationship with the subscriber
4. Age
5. Sum of money to be paid to the nominee
6. Guardian details (if the nominee is a minor)

Followed by a thumb impression in the end session.

B Part

All the details mentioned in the A Part along with the details of family members eligible for the receiving the children/widow pension. Followed by the thumb impression at the end session.

Form 5

Monthly report describing the details of employee’s who registered recently for the PF Scheme. Must include the following details:

1. Name of Organization
2. Address of organization
3. Code number of the organization
4. Account number of the employee
5. Name of the employee
6. Name of the husband/father
7. Date of Birth of the employee
8. Date of joining
9. Track record of work

Along with the date of filing, it should be stamped and filed by the employer.

Form 10

Monthly report about the employees who expired the scheme in the given month. Must include the following details:

1. Account number.
2. Name of employee.
3. Name of the father or husband.
4. Date of leaving service.
5. Reason for leaving service.

Along with the date of filing, it should be stamped and filed by the employer.

Form 12A

The report showing the payment details made to the account by the employees on a particular month

Annual PF Return

April 30th of every year, annual returns must be filed. Form 3A and Form 6A are the forms for filing Annual PF return.

Form 3A

The annual report card shows the details of contribution towards the EPF and Pension Fund by the employee and employer in a particular year. Every member of the scheme will have this assessment along with the following details:

1. Account number
2. Name of the subscriber
3. Name of the father or husband
4. Name and address of the factory/establishment
5. Statutory rate of contribution
6. Rate of voluntarily contribution, if any

This will be followed by the employer’s seal and signature.

Form 6A

This will be the annual statement containing the details of contribution made by each member of the institution. This will include the following details:

1. Account Number
2. Name of the member/subscriber
3. Wages, retaining allowance (if any) and D.A.
4. Worker’s contribution amount deducted from the wages
5. Employers contribution (EPF and Pension)
6. Refund of advances
7. Rate of higher voluntary contribution (if any)
8. Remarks

Followed by the details in ‘Amount Remitted’ column:

1. Month of contribution
2. Remitted contribution including refund of advances
3. Pension fund contribution
4. EDLI Contribution
5. Administration charges
6. Aggregate contributions

Annual Account Statement

The annual account statement includes the annual statement of each employee, which should be send to the Employees Provident Fund Organization (EPFO). This will include the following details:

1. Opening balance of contribution, which includes interest of both employer and employee.
2. Annual contribution of both the employer and employee.
3. Interest earned on contributions.
4. Total number of contributions made by the employer and employee.

Payroll Processing

Why should I outsource payroll and HR management?

Payroll and HR management are ancillary function for all businesses. However, for most startups and small businesses, payroll and HR management takes up a tremendous amount of time and energy of the founding members. Thus, by outsourcing payroll and HR management to Licencecentre, the founding team can focus on more important areas like product development, marketing and customer support.

How will my payroll and HR processes be managed?

Before beginning the engagement, we undertake a comprehensive study of your business and setup the payroll and HR systems. In case you do not have any HR policies or systems, we will help you implement one. Once the HR policies and structure is setup, we will implement a cloud-based HR solution to manage your payroll and HR. A dedicated HR Manager will also be allocated for your business to ensure compliance and monthly payroll processing.

How will my payroll and HR data be handled?

We will implement a cloud-based HR suite at no-additional cost for managing your HR data and processes. All your HR information and data will be securely stored on the platform for easy accessibility - anywhere, anytime.

How do I get support?

A dedicated HR manager will be deputed for your business to provide support every month. In addition to the dedicated HR manager, we also have a pool of HR Experts to assist you with all your HR requirements.